2016-17 Surplus and Layoff Summary

This is intended as a quick reference document. Refer to the 2016-17 Surplus FAQ and the Employee Handbook, Addendum A, Sections 3 and 6,  for more detailed language related to surplus and layoff procedures. Anticipated dates for MMSD surplus and assignment procedures are also listed below.  Download as .pdf.


  • Above staff requirements within school
  • Request volunteers; principal not bound to accept
  • Based on seniority
  • Elementary/middle surplus by school “except where instructional requirements are disrupted”
  • High school surplus by department based on seniority and certification
  • Preference for reassignment
  • Declarations made in late February – early March, Contract deadline July 1
  • Surplus reassignments to vacant positions prior to posting until May 1


  • Above staff requirements in the District
  • Based on seniority within certification area
  • Recall rights
  • Layoff notices due May 15 (ten days before last day of school)
  • Unemployment


  • Total years of continuous service in the District under regular contract
  • Tied seniority – qualifications as determined by the District (surplus); random drawing (layoff)
  • No such thing as “building seniority”

Surplus Reassignment/Vacancy Posting/Filling Vacancies

  • Declare preferences for reassignment on surplus form
  • Surplus staff reassigned to vacant positions up until May 1 prior to posting; will include an interview process
  • Surplus staff still unassigned on May 1 will be considered for vacancies along with internal transfer candidates and external hires
  • Vacancies posted from May 1 (or earlier) until July 1.

Layoff Process

  • Layoff based on seniority within certification area across the entire District
  • Notice of layoff / non-renewal delivered no later than May 15
  • MTI conducts end of year layoff meeting to review layoff/recall procedure and unemployment benefits
  • Recall rights to next vacant position within area of certification

MMSD Staffing Timeline 2017 (approximate)

  • February 20-March 3 – surplus notices issued to affected staff in buildings and Central Office Staff
  • March 3 – Principal Allocation Workbooks Due
  • March 6 – March 17 – Surplus FAQ Meeting for Surplus Staff (HR)
  • March 20 – April 7 – Referral of surplus staff to principals for reassignment
  • March 24 – Review any layoff decisions with MTI
  • March 27 – March 31 – Notice of any projected layoffs to affected staff 
  • April 7 – Projected first vacancy posting, teacher unit (mega-post)
  • April 17-21 – Layoff / non-renewal notices delivered to affected staff
  • May 15 – Last date for layoff / non-renewal notices per the Handbook
  • June 15 – Signed contracts deadline
  • July 1 – Surplus deadline and last day of vacancy postings for internal transfer